} Hours often follow typical those of a typical business work week. See also: Executive Assistant Resume Skills, Your email address will not be published. We are seeking an Executive Assistant to provide administrative support to upper management. Skills An executive assistant should have strategic skills in addition to administrative abilities. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. It needs to capture the imagination and admiration of the recruiter because if your resume does not do the bare minimum of impressing the recruiter, you will not get shortlisted in your chosen line of work. } Interests and activities – Keep your interests professional! Behind every successful executive is an exceptional assistant. You’ll support your employer as he or she supports the larger enterprise, so you’ll need flexibility, determination, software skills, initiative, and focus. Influencing decisions by recommending the latest and most cost effective office technology is an aspect of the senior EA's role. Required fields are marked *. Format. Aside from a proficiency in computer skills, an Executive Assistant is not necessarily required to have a degree. Often these duties are enough to keep an executive assistant busy. These responsibilities mean that executive assistants must thoroughly understand their employer’s work. Communication skills. Time management skills. Executive Assistant [Intro Paragraph] This first paragraph should contain a brief, two- to three-sentence description of your company. Working in an office with high powered executives takes a tremendous amount of finesse and patience that only experience can provide. Executive assistants are similar to administrative assistants or secretaries in that they all support someone else's work—usually an executive—by handling or supervising office duties. The skills required to do so include organization, time management, multi-tasking, resourcefulness, fine attention to detail and follow-through –all the skills that make a great executive assistant. These professionals usually support senior executives – usually the CEO or CFO of a company. @media(min-width:550px){ .adslot_1{width:300px;height:250px;} Your executive assistant resume is your identity in the professional world. Computer skills – Again, relate your skills to the job you are applying for, as an Assistant, we have to have excellent computer skills, so make sure this has been noted down on your CV. Many have a masters degree. .adslot_1{width:300px;height:250px;} Executive Assistant job qualifications and requirements. Qualifications - Highlight your highest and most relevant qualifications, whether they're academic or vocational. Therefore, skill set plays a significant role in hiring decision. However, specific office skills are highly valued, both in terms of catching the eye of those executives and as a means of ensuring your efficiency. Apply directly with firms or review openings on sites like Indeed, Monster, and Glassdoor. In internal polling, employee perception of executives improved 45% during my tenure, thanks to EQ skills and better email oversight and editing. Typing, filing, and other clerical skills are important, but the best executive assistants often have strong personalities that are exhibited through several beneficial soft skills: Job opportunities for executive secretaries and administrative assistants are expected to decline by about 17% for the decade ending in 2026, according to the U.S. Bureau of Labor Statistics. Requirements – Skills, Abilities, and Knowledge – for Executive Assistant Job. F or ideas on how to showcase your office-management skills and experience, c heck out this resume sample for an executive assistant that This involves supervising and training other office staff, as well as tackling tasks that could have a dramatic effect on the success of a company. Home » Executive Assistant » Executive Assistant Skills Summary. Tailor your marketing pitch to your ideal candidate and let those job seekers know why your company is a great place to work. One of the most highly sought after qualities of an executive assistant is being able to handle any situation. Expert level proficiency in all MS Office applications.’ This example mentions the applicant’s educational and professional background, both of which are relevant to an Administrative Assistant position. Notify me of follow-up comments by email. Executive assistants often manage executive calendars. Commended 15x by execs for outside-the-box problem-solving skills. As you have read in our example resume for an Executive Assistant, the candidate Carrie Anne included her tenure as a Personal Assistant to highlight her ability to conduct standard office work. Be prepared with people who can attest to your trustworthiness and reliability—important traits for an assistant. To find a great Executive Assistant, consider including some of these common skills in your Executive Assistant job description: Time … Typing, filing, and other clerical skills are important, but the best executive assistants often have strong personalities that are exhibited through several beneficial soft skills: Communication skills: Executive assistants often serve as a gatekeeper, deciding which messages and which visitors or callers need to go directly to their employer and which need to redirected or handled in some other way. As a result, these workers also can act as a liaison between the executive and the rest of the clerical staff. They keep abreast of technological changes so that they can quickly master new technologies and keep a watchful eye on the latest gadgetry. Typical responsibilities involve calendar keeping, writing memos, issuing periodic reports and general office support tasks. They often conduct research and prepare reports that influence company policy. Executive assistants typically are working in an office setting and interacting with visitors, callers, and other executives in addition to their own bosses. Key skills, tools & software - Every executive assistant role will be unique, so match up your skills, software and IT knowledge to the job description and incorporate them into your profile. This is a resume example for administrative professional with job experience as Executive Assistant and Office Manager and would be appropriate for any high level administrative position.The sample opens with an executive style summary paragraph that outlines the … It is the first point of contact between you and the recruiter. Executive assistants must be excellent communicators with colleagues as well as customers or other external stakeholders. An executive assistant can usually possess multiple skill sets, as this career path … Most executive assistant positions are front-facing and many also involve inter-office communication. In order to meet these elevated expectations and perform new functions, Executive Assistants need to constantly up their skills and knowledge. This is far worse than the 7% growth projected for all occupations and significantly worse than the 5% decline projected for all secretaries and assistants. Executive Assistants hold a very important role within an organization. Fulfilled daily executive assistant duties, including calendar management, communication, and projecting a compassionate face for the executive. An Executive Assistant job description should advocate for a professional individual who is well-presented at all times. Some will be solely responsible for managing functions related to the supervisor’s schedule, travel arrangements, and managing communication and relationship issues surrounding the executive manager or management team. Examples of an Executive Assistant Resume Summary Statement Think about these examples when writing a resume summary statement: Detail-oriented, diligent administrative professional with experience in financial and manufacturing industries. It also details hard and soft skills that are us… Executive assistants earned a median annual salary of $59,340 in 2018, which puts them just on the outside of the top 10% of earners among all secretaries and administrative assistants: Source: U.S. Bureau of Labor Statistics, 2018. Executive Assistant skills and qualifications Effective Executive Assistant candidates should demonstrate particular skills and qualifications. If you are interested in working as an executive assistant, here are major requirements you will be expected to meet by the majority of firms hiring for the position: Education and Training: The executive assistant job requires minimum of a high school diploma. They also act as gatekeepers, making decisions about who gets access to the executive and what information the executive receives. But just in case, here are some of the most commonly sought skills for executive assistants. These professionals usually support senior executives – usually the CEO or CFO of a company. Maintained executive and team calendars by planning and scheduling meetings, conferences, teleconferences and domestic and international travel. For bright junior Administrators, the s… Some will have no budgetary responsibility, or payroll duties. @media(min-width:800px){ .adslot_1{width:336px;height:280px;} Work can be fast-paced and demanding, and the gatekeeper role sometimes requires executive assistants to say no to people who don’t want to take no for an answer. Hard Skills for an Executive Assistant: Microsoft Word, Excel, Outlook, Powerpoint, SharePoint; Database management; Calendar management; Online research ; Business Knowledge; Soft Skills for an Executive Assistant: Communication (written and verbal) Senior Executive Assistants adopt an attitude of regular professional development. Below is a detailed skill summary for the position of an executive assistant. Being that capable requires a large skillset. Top Skills for Dedicated Executive Assistants. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. Saved $25,000 a week at ISN Lipmann through more efficient communication, logistics, and scheduling support. Summary: Resourceful Executive Assistant with 5+ years of experience, seeking to increase efficiency at United Frostacre Inc. People interested in working as an executive assistant also might consider one of the following career paths, listed with median annual salaries: Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. Some crucial traits to include in your resume are resourcefulness, efficiency in … If you’re searching for work as an executive assistant, you need a resume that demonstrates your value to your employer and also to the company that hires both of you. However, executives who work late sometimes expect their executive assistants also to be available after hours. To be a successful candidate for executive assistant jobs, resume expert Kim Isaacs says it helps to have a comprehensive resume. 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It may be used by employers to advertise a job and it may also be used by candidates to get a better idea to present their skills in the resume. 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Acting as gatekeepers and problem solvers, their responsibilities go way beyond basic administrative work.They not only help manage inner office workings, but also maintain a balance between professional, familial, and social obligations. Duties are likely to include screening or answering phone calls, letters, and emails, managing schedules, and taking notes at … Executive assistant skills can include hard and soft skills such as technology skills, organization, communication and time-management skills that help them succeed in their roles. Knowing All the Best-Kept Secrets; Calm Under Pressure; Dogged Resourcefulness; Ruthless Prioritization; Ironclad Discretion; Strategic Multi-Tasking; Emotional Intelligence; Speed and Decisiveness; Networking; Analytics Skills The decline is attributed to the increase in the number of managers in an organization who share one assistant. Senior EA’s invariably have a bachelors degree - usually in Business Administration or similar. Executive assistants often have to plan meetings, conferences and even parties. Well-organized and able to multitask while maintaining a high level of professionalism and attention to detail. What do typical high ranking officers and managers look for in an Executive Assistant skills list? Supported executive staff level including preparation and transmission of routine correspondence, scheduling meetings, appointments and conference calls. Senior Executive Assistants provide administrative and clerical support to an organization's management team and perform tasks that executives do not have time to handle. This is more possible because mobile and other electronic communications have made it so executives are more likely to handle their own correspondence and scheduling. Nearly everything you accomplish as an executive assistant requires advanced knowledge of electronic communications and coordination. The skills section plays a significant role in the formation of an executive assistant resume because this job is based on the skills of an individual. Executive Assistants hold a very important role within an organization. Highlight the times you have run a project or event. The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. It is essential to provide a well-formatted executive assistant resume that will show executive recruiters that the candidate has the requisite skills and experience to undertake the new role. Your email address will not be published. Notice how this applicant showcases her skills not only in her skills section, but also in her professional profile: Therefore, the more clearly you can demonstrate your skills, the better. (adsbygoogle=window.adsbygoogle||[]).push({}); An executive assistant skill summary may serve many purposes. There are few educational requirements to getting started as a secretary, but achieving a position as an executive assistant usually comes only after several years of experience. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running … Example:‘Administrative Assistant with a Bachelor’s Degree in Business Administration and a solid background working in different human resources firms. Personal assistants are similar to executive assistants or office assistants in that all perform routine administrative-type tasks so that someone else does not have to. An executive assistant, however, needs both experience and skills. Because an executive assistant may be required to make actions for their boss, skills in leadership, critical thinking and organization are three general attributes that employers look for. 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